- Departments
1:1 Device Handbook
"Imperial Unified School District is committed to ensuring that every student has access to the technology required to meet their educational needs. This guide outlines our 1:1 device program, expectations for care, and the procedures for handling lost or damaged equipment, ensuring a seamless integration of technology into the curriculum."
Device Access Models
| Grades | Access Model | Description |
|---|---|---|
| K-5 Elementary | Classroom Carts | Devices are stored securely in carts and are available for all students during instructional time. They do not go home. |
| 6-8 Middle School | 1:1 Take-Home | Devices are checked out at the start of the year. Students must bring them fully charged to school every day. |
| 9-12 High School | 1:1 Take-Home | Devices are checked out at the start of the year. Students must bring them fully charged to school every day. |
Device Care & Expectations
Best Practices
- Charge nightly: Bring your device to school with a 100% charge.
- Two hands: Always carry your device with both hands when walking.
- Clear the keyboard: Never close the lid with pencils, pens, or earbuds resting inside. (This is the #1 cause of broken screens!)
- Keep it dry: Keep all food and liquids away from the device.
Backpack Safety
- Use caution when sliding your device into your backpack.
- Ensure heavy textbooks aren't crushing the laptop screen.
- Do not throw or drop your backpack on the ground.
- Never sit on or lean against your backpack if the device is inside.
Digital Citizenship & Web Filtering
All district-issued devices are routed through IUSD web filters, even when connected to your home Wi-Fi. Activity is monitored for student safety in accordance with our Acceptable Use Policy.
Reporting Damage or Loss
We understand that accidents happen. If a device is damaged or lost, our priority is getting a working device back into your student's hands immediately so learning is not disrupted.
Notify the District
Visit your school's front office or have a parent call the school. Please provide:
- Student Name & ID Number
- School & Grade Level
- Description of how the damage occurred
- If stolen: A police report is required.
Device Swap & Review
A site technician will issue a loaner device to the student immediately. The broken device will then be evaluated by our Tech I staff to determine if the issue is a warranty repair (no cost) or user-caused damage (fine assessed).
Fee Schedule & Payments
If the device is evaluated and found to have accidental user damage (and the student is not enrolled in the Device Protection Plan), fines are assessed to cover replacement parts. Intentional vandalism will result in full replacement costs regardless of prior offenses.
| Damage Type | Cost |
|---|---|
| Cracked / Broken Screen | $50.00 |
| Missing/Broken Keyboard Keys | $35.00 - $50.00 |
| Lost or Damaged Charger | $20.00 |
| Total Loss (Liquid, Lost, Stolen without report, No insurance) | $150.00 |
How to Pay Fines
Payments for lost or damaged devices are paid directly to the school. Cash accepted.
Device Protection Plan
Avoid unexpected repair costs by enrolling in our annual Device Protection Plan. For a small upfront fee, your student is covered for accidental damage all year long.
What IS Covered (No Fine):
- Accidental drops
- Liquid spills
- Cracked screens
- Theft (requires police report)
What is NOT Covered:
- Intentional vandalism
- Lost chargers ($20 fee)
- Misplaced/Lost devices